How to Join a Meeting

When you can't meet in person, video chatting is a good alternative. Google Meet is a video calling service which allows you to connect face-to-face. Joining a Google Meet call is easy to do, and all you'll need is a link or code.
Watch the video below to learn how to join a meeting, as well as the basics of using Google Meet:

1. First, log into your Google account.

2. Next you'll need to navigate to your inbox and open the Google Meet email invitation.

3. From the email invitation, click the link to the Google Meet.

4. Some pop-ups may occur if you haven't used Google Meet before. Click Allow to approve the use of your camera, microphone, and notifications.

5. Before entering the meeting, you can select the sound and video settings you want to use. You can choose to join the meeting with your microphone and camera on or off by clicking their icons. You can always change these options inside the video call, too.

6. If you're using Chrome as your browser, you can also click the visual effects icon in the lower right corner. This will allow you to blur your background, choose a unique one, or use a style filter.

7. Once you have selected your settings, click Join now.

If you received a Google Calendar invite instead of an email invitation, click the event to see more information. Then click the Join with Google Meet button.

Video Call Basics

Once you've joined the call, you'll see your video tile as well as the tiles of the people you're chatting with on your desktop screen.

To see the bottom toolbar, hover your mouse over the Google Meet window. You can turn your microphone and camera on or off at any time just by clicking their icons.

On the bottom toolbar, click the three dots icon. A pop-up menu appears showing other features. We'll talk more about Settings later in this lesson.

Typing a Message in the Chat

Navigate to the right-hand corner of the bottom toolbar. You can see written messages by clicking the chat icon.

Type your message in the field. Then click the arrow button to send it to everyone on the video call. You can also read and respond to messages from other participants, too.
To close out of the chat box, click the X.

Adjusting Settings

On the bottom toolbar, click the three dots icon followed by Settings.

In Settings, make sure you have the correct equipment selected for your Audio and Video.

In Audio, you can Test your speakers to make sure they're working properly. Double-check Settings if you find yourself unable to hear who you are talking to, or if they say that they can’t hear or see you.

To close out of Settings, click the X.

Ending the Video Call

Hover your mouse over the Google Meet window to make the bottom toolbar appear. When you're ready to end the video call, click the red Leave call icon.

How to join a video meeting: The old way—and the better way

Video calls and meetings are being used across pretty much every industry and company size. Whether you're a therapist who's providing counselling for clients online, or a superstar rep who's closing deals on online product demos, video meetings are the go-to way to communicate at work now that everyone's working from, well, anywhere.

But that doesn't mean that it's always easy breezy to actually make video meetings happen.

If you've ever had to dig through your inbox for an email invite, lost the meeting code that you need to join, or had to frantically download an app five minutes before a meeting starts, you know what I mean.

So, how can you make sure that you (and your prospects, and clients, and customers...) are using video calling software "the right way" and joining meetings as smoothly as possible?

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Who has (or should have) the ability to join a video meeting?

Depending on the software you're using, different people will be able to easily join a scheduled video meeting. If you're using a video meeting app that integrates with Google, for instance, you'd be able to invite all of these people to join your meeting:

1. Anyone in your company who is signed into their Google Workspace account.
2. Anyone outside your organization who has a Google Account and who has been added to the event (using Google Calendar events or Gmail).
3. People outside your company who receive an invite (from someone participating), during the event itself.

How do you join a video meeting?

So, you’ve been invited to join a scheduled video meeting. But you're not in video meetings every day—or in the unlikely event that it's not your first time—and you're not exactly sure how everything works. How can you join new meetings like a pro?

1. Check the video meeting invite

Depending on the video meeting system or software you're using, your meeting invite could arrive in a number of ways. Some tools don’t require you to download software or a desktop app at all. (Like Dialpad!) These tools typically just ask you to click on a link provided by one of the meeting hosts or tap a "join meeting" button in the email.
If the person you're inviting also has the Dialpad app, then the meeting invite would show up right in the app in your conversation with them.

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The Best Video Meeting Apps for Teams

1. Google Meet

Created for enterprise customers, the Google conference call software is Google Meet. It’s an upgraded version of Google Hangouts made for teams. Google Meet is designed around scheduled video meetings among team members, with similar features to Zoom like calendar syncing, conference room booking, and a more polished user interface.
To reap all the benefits Google Meet has to offer— unlimited meetings up to 300 hours long, 250 attendees, the ability to live-stream to up to 100,000 viewers, and 24/7 online support among others— you’ll want to contact the G Suite sales team for your personal quote.

2. Blackboard Collaborate

Blackboard Collaborate is the video conferencing app of choice for educators. With mobile accessibility, this tool helps educators connect with students on laptops, tablets, or smartphones. Classroom licenses start at $300/year, departments at $9,000/year for universities, schools, and colleges, and enterprise options are available at custom pricing.

3. Cisco WebEx

An industry-standard service, especially for those with a large number of team members or an exceptionally large enterprise, Cisco's WebEx video conferencing service operates like a mash-up of web conferencing and voice calling services, as it enables joining meetings online or via the phone, depending on the participant's location and ability at the time. Pricing starts at $13.50/host/month.

4. GoToMeeting

GoToMeeting pricing starts at $14/month for groups of up to 10 meeting participants, and costs $29/month for larger groups of 150 participants.

1. Screen sharing on desktops, tablet, or smartphone
2. HD video conferencing
3. The Smart Meeting Assistant that allows you to record meeting and generates an automated transcription
4. A hardware bundle kit with user-friendly video conferencing software
5. Business messaging that can transition from a chat box to a video call with the click of a button

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5. Whereby

This video chat service is ideal for small organizations that want a simple method for connecting team members. It features a fast service due to its streamlined nature.Whereby (formerly Appear.in) doesn't require an app download or login, users simply share their meeting link and anyone can join in-browser. Whereby starts free, but teams will want to pay $59.99/month, which will allow multiple users and admins.

6. BlueJeans

BlueJeans is a full-featured web conferencing app that integrates with collaboration tools. Touting a simple and modern approach, in contrast to some of the more complex services offered by competitors, Bluejeans uses a system of meetings, rooms and events to enable video meetings anywhere.

7. BigBlueButton

The open-source BigBlueButton features whiteboard capability for meeting productivity and was created specifically for education and online learning. As a free open source tool, there are many add-ons and integrations through third-party developers that allow for customized web conferencing experiences, including an integration with Learning Management Systems (LMS) that will make for a seamless student and teacher experience.
1. Audio and video screen sharing
2. The option to record sessions for playback
3. Breakout rooms
4. Collaboration tools such as whiteboard, shared notes, and polling

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8. Slack

An extremely popular collaboration tool used in organizations all over the globe, Slack has integrated video conferencing features. If your organization is not using Slack, adopting it for video conferencing probably doesn't make much sense. But, if you are already utilizing Slack, it is an easy way to make quick calls.
Video conferencing is an add-on to the functionality of Slack and can be a great tool for integrating hybrid teams. One-on-one video chat is part of Slack's free account offerings and you can Slack with up to 15 people if you start a call from a channel, but for larger meetings, customized enterprise pricing is necessary, which requires a customizable quote.

9. Skype for Business

Microsoft's popular Skype service is augmented as an enterprise-ready video conferencing tool. It has several business features, such as allowing up to 250 attendees in a meeting, connection with other Skype users, and virtual whiteboarding capabilities.
While there are some limitations, such as the lack of an integrated dial-in audio conference feature, and lack of hardware support with online-only plans. The free version of Skype is a good tool for teams with less than 10 members, and is a simple way to make free conference calls from your computer, phone, or tablet.

10. Zoom

Zoom is one of the most popular video conferencing solutions for businesses. It is feature-rich, with various plans based on business size and needs. Prices range from their free plan for personal and team meetings, to $19.99/month/host (with a minimum of 100 hosts) for large enterprises. Millions of worldwide Zoom users happily use the free plan, but if you are looking for something more encompassing for your remote teams, the enterprise-level plan includes up to 200 meeting participants, unlimited cloud storage, custom emails, a vanity meeting URL, and more.

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